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Re: using AFP to print W2s	Donald Scrima
	Oct 14, 2009 07:03 PDT

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Todd, some suggestions;

On the requirements for the W2 form I would look at the IRS web site and dig
into it to find the regulations on W2 may be a time consuming research, but
gets the answers you want. Search on IRS forms (
http://www.irs.gov/formspubs/index.html ).

Or home pg (http://www.irs.gov/ ). Here too you can down load the W2 PDF.
And search on w2 gets you the docs you would need for the requirements (I am
taking all the fun out of the searching by doing it for you take a look
there).

At a previous employer I had to print W2 forms (several hundred thousand W2
for our “employees” we were a sort a temp agency for actors). Then Elixir
was what we had ( 20+ years ago) Any of the forms composition packages will
work, but costly and time consuming to learn.

The “poor-mans” or inexpensive way is to create AFP resources and data, by
getting the “IBM” now Infoprint AFP drivers for Windows. Then open the W2
PDF in Acrobat and print (assume you install the AFP Windows drivers) say
page 6 of the PDF to the appropriate AFP printer type setting the print
driver properties to create an overlay.

(I would test the overlay by viewing in an AFP viewer). Then up load the
overlay to the mainframe and re-block the file and rename to you call in the
P-def. Then Test, Test…

I would recommend looking to the XPLOR (www.xplor.org) web site for
presentations on APF drivers and Viewing, which Stephen Wowelko, edp and
Donald Scrima, edp, have done that would help in the use of the drivers.

Good luck on your adventure and I hope this was of help.

Regards,

Donald Scrima, edp

AFP Education & Consulting

Dayton Ohio

On Wed, Oct 14, 2009 at 9:25 AM, Stephen Andrew Wowelko <sawo-@syr.edu>wrote:

Todd,

Here are some quick and dirty ways to create your W-2 overlay.

1. you could go to the IRS website and download their W-2 form in .pdf
format, and then use the free IBM Windows AFP Driver to create the overlay.
(This method is guaranteed to be within their specs - as it is theirs!)

2. you could use a scanner and scan the current form and create a .pdf or
.rtf file and use the free IBM Windows AFP Driver to create the overlay.

3. you could hire a consultant (like me :o) to do it for you.

Hope this helps.

Stephen

Stephen Wowelko, EDP
AFP Application Design and Education

-----Original Message-----
From: Todd Zimmerly [mailto:ToddZi-@woosterbrush.com]
Sent: Wednesday, October 14, 2009 9:03 AM
To: afp-@topica.com
Subject: _[afp-l] using AFP to print W2s

We currently use AFP on an IBM mainframe to print our company employee W2
forms. We use preprinted forms and use AFP to place the data inside the
preprinted boxes. Due to issues with inconsistent forms and the cost of
preprinted forms, I am investigating other options.

I have searched and not found any information regarding the requirements I
would need to follow if I were to create an overlay to print the boxes and
other text that currently exists on our preprinted forms. Is anyone doing
this, using an overlay to print the boxes and other text? Does anyone know
where I can find information about the requirements (box size, font, etc.)
to print these forms? I only need to print the B, C and 2 copies (4-up
format) to give to our employees. Our submission to SSA is done
electronically, so I don't need to do anything with Copy A.

I could use a preprinted W2 form and duplicate it in an overlay, but I
thought there would be some sort of spec sheet existing for instructions
for W2 employee copies.

Thanks for your help.

Todd Zimmerly
IS Application Programmer

The Wooster Brush Company
PO Box 6010
604 Madison Avenue
Wooster OH 44691-6010

330.264.4440 Ext. 2102

----------------------------------------------------------------------
Confidentiality Warning: All e-mail sent to or from this address will
be received or otherwise recorded by The Wooster Brush Company e-mail
system and is subject to archival, monitoring or review by, and/or
disclosure to, someone other than the recipient.
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--001636b2b0aa3a64440475e59f1b
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Content-Transfer-Encoding: 8bit

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</style><meta http-equiv="Content-Type" content="text/html; charset=utf-8"><meta name="ProgId" content="Word.Document"><meta name="Generator" content="Microsoft Word 11"><meta name="Originator" content="Microsoft Word 11"><link rel="File-List" href="file:///C:%5CDOCUME%7E1%5Cdscrima%5CLOCALS%7E1%5CTemp%5Cmsohtml1%5C01%5Cclip_filelist.xml"><style>

</style>

Todd, some suggestions;

On the requirements for the
W2 form I would look at the IRS web site and dig into it to find the regulations
on W2 may be a time consuming research, but gets the answers you want. Search
on IRS forms (<a href="http://www.irs.gov/formspubs/index.html">http://www.irs.gov/formspubs/index.html</a>
).

Or home pg (<a href="http://www.irs.gov/">http://www.irs.gov/</a> ). Here too
you can down load the W2 PDF. And search
on w2 gets you the docs you would need for the requirements (I am taking all
the fun out of the searching by doing it for you take a look there).

 At a previous employer I had to print W2 forms
(several hundred thousand W2 for our “employees” we were a sort a temp agency
for actors). Then Elixir was what we had
( 20+ years ago) Any of the forms composition packages will work, but costly
and time consuming to learn.

The “poor-mans” or
inexpensive way is to create AFP resources and data, by getting the “IBM” now
Infoprint AFP drivers for Windows. Then
open the W2 PDF in Acrobat and print (assume you install the AFP Windows
drivers) say page 6 of the PDF to the appropriate AFP printer type setting the print
driver properties to create an overlay. 

(I would test the overlay by viewing in an AFP viewer). Then up load the overlay to the mainframe and
re-block the file and rename to you call in the P-def. Then Test, Test… 

 

I would recommend looking to
the XPLOR (<a href="http://www.xplor.org/">www.xplor.org</a>) web site for
presentations on APF drivers and Viewing, which Stephen Wowelko, edp and Donald
Scrima, edp, have done that would help in the use of the drivers.

 

Good luck on your adventure
and I hope this was of help.

Regards,

Donald Scrima, edp

AFP Education &
Consulting

Dayton Ohio

 <div class="gmail_quote">On Wed, Oct 14, 2009 at 9:25 AM, Stephen Andrew Wowelko <<a href="mailto:sawo-@syr.edu">sawo-@syr.edu</a>> wrote: <blockquote class="gmail_quote" style="border-left: 1px solid rgb(204, 204, 204); margin: 0pt 0pt 0pt 0.8ex; padding-left: 1ex;">
 
Todd, 
 
Here are some quick and dirty ways to create your W-2 overlay. 
 
1. you could go to the IRS website and download their W-2 form in .pdf format, and then use the free IBM Windows AFP Driver to create the overlay. (This method is guaranteed to be within their specs - as it is theirs!) 

 
2. you could use a scanner and scan the current form and create a .pdf or .rtf file and use the free IBM Windows AFP Driver to create the overlay. 
 
3. you could hire a consultant (like me :o) to do it for you. 
 
Hope this helps. 
 
Stephen 
 
Stephen Wowelko, EDP 
AFP Application Design and Education 
<div><div></div><div class="h5"> 
-----Original Message----- 
From: Todd Zimmerly [mailto:<a href="mailto:ToddZi-@woosterbrush.com">ToddZi-@woosterbrush.com</a>] 
Sent: Wednesday, October 14, 2009 9:03 AM 
To: <a href="mailto:afp-@topica.com">afp-@topica.com</a> 
Subject: _[afp-l] using AFP to print W2s 
 
 
 
We currently use AFP on an IBM mainframe to print our company employee W2 
forms. We use preprinted forms and use AFP to place the data inside the 
preprinted boxes. Due to issues with inconsistent forms and the cost of 
preprinted forms, I am investigating other options. 
 
I have searched and not found any information regarding the requirements I 
would need to follow if I were to create an overlay to print the boxes and 
other text that currently exists on our preprinted forms. Is anyone doing 
this, using an overlay to print the boxes and other text? Does anyone know 
where I can find information about the requirements (box size, font, etc.) 
to print these forms? I only need to print the B, C and 2 copies (4-up 
format) to give to our employees. Our submission to SSA is done 
electronically, so I don't need to do anything with Copy A. 
 
I could use a preprinted W2 form and duplicate it in an overlay, but I 
thought there would be some sort of spec sheet existing for instructions 
for W2 employee copies. 
 
Thanks for your help. 
 
Todd Zimmerly 
IS Application Programmer 
 
The Wooster Brush Company 
PO Box 6010 
604 Madison Avenue 
Wooster OH 44691-6010 
 
330.264.4440 Ext. 2102 
 
 
---------------------------------------------------------------------- 
Confidentiality Warning: All e-mail sent to or from this address will 
be received or otherwise recorded by The Wooster Brush Company e-mail 
system and is subject to archival, monitoring or review by, and/or 
disclosure to, someone other than the recipient. 
---------------------------------------------------------------------- 
 
 
------------- 
To unsubscribe from this list, send an E-mail message to <a href="mailto:afp-l-uns-@topica.com">afp-l-uns-@topica.com</a>. 
 
For other problems or suggestions, contact Michael Botos, EDP at <a href="mailto:mbo-@botos.com">mbo-@botos.com</a> . 
 
 
------------- 
To unsubscribe from this list, send an E-mail message to <a href="mailto:afp-l-uns-@topica.com">afp-l-uns-@topica.com</a>. 
 
For other problems or suggestions, contact Michael Botos, EDP at <a href="mailto:mbo-@botos.com">mbo-@botos.com</a> . 
 
 
 
 
</div></div></blockquote></div> 

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