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RE: using AFP to print W2s
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Laumann, James A. (Jim)
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Oct 14, 2009 07:57 PDT
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Todd
Yup - I've done that - also did 1099's....the W'2s were done originally
in 4-up landscape - then re-written to do 4-up portrait mode on 8.5 x 11
paper. The issue of size isn't to much to worry about - what you do have
to watch for is some of the copies have special highlights - ie a bold
border, etc.
We don't have any employees who receive tips, so that free'd up some
space due to the fact I could eliminate those boxes on the form. Fonts I
used for the box text was mostly GT24, along w/ scattering of stuff in
GT10 & 12. For the employee information it was GT15.
Our print shop made up a 'form' for the W2s - they have a machine which
will pre-perf the paper (4 quadrants) - which we then printed on. The
IRS leagalese was pre-printed on the back for the perfed form.
I used OGL and PPFA to create our stuff - before I got Elixir. When I
wrote the overlay code, I wrote it as a OGL group (generic / common
code), then positioned the group in the given quadrant. Once that was
done, I slapped in the text that changed from form to form.
Jim Laumann
Tech Specialist I
Data Center Infrastructure Services
Phone: 507-284-5510
E-mail: laumann-@mayo.edu
__________________________
Mayo Clinic
200 First Street S.W.
Rochester, MN 55905
www.mayoclinic.org
-----Original Message-----
From: aaan9wq568rtwxtapbu6vul-@boing.topica.com
[mailto:aaan9wq568rtwxtapbu6vul-@boing.topica.com]
On Behalf Of Todd Zimmerly
Sent: Wednesday, October 14, 2009 8:03 AM
To: afp-@topica.com
Subject: _[afp-l] using AFP to print W2s
We currently use AFP on an IBM mainframe to print our company employee
W2
forms. We use preprinted forms and use AFP to place the data inside the
preprinted boxes. Due to issues with inconsistent forms and the cost of
preprinted forms, I am investigating other options.
I have searched and not found any information regarding the requirements
I
would need to follow if I were to create an overlay to print the boxes
and
other text that currently exists on our preprinted forms. Is anyone
doing
this, using an overlay to print the boxes and other text? Does anyone
know
where I can find information about the requirements (box size, font,
etc.)
to print these forms? I only need to print the B, C and 2 copies (4-up
format) to give to our employees. Our submission to SSA is done
electronically, so I don't need to do anything with Copy A.
I could use a preprinted W2 form and duplicate it in an overlay, but I
thought there would be some sort of spec sheet existing for instructions
for W2 employee copies.
Thanks for your help.
Todd Zimmerly
IS Application Programmer
The Wooster Brush Company
PO Box 6010
604 Madison Avenue
Wooster OH 44691-6010
330.264.4440 Ext. 2102
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