Editorium Update: Macros in Add-in Templates
Jun 06, 2001 10:47 PDT
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Tips for Publishing Professionals Using Microsoft Word
June 6, 2001
MACROS IN ADD-IN TEMPLATES
By Jack M. Lyon (mailto:email@example.com)
Last week I explained how to put the text of a "found macro" into
Microsoft Word on your computer. You can read last week's newsletter
Often, however, when you find a macro on the Internet, it won't be lines
of text. Instead, the macro will be stored in a Word template (usually
along with other macros) that you can "add" to Word. You'll find some
useful examples at the Electric Editors Web site, here:
And at one of my favorite sites, the WORDinfoWEBindex from Alki
And at About.com:
And at Microsoft:
And, of course, at the Editorium:
Microsoft calls such templates "global templates and add-ins" or "add-in
templates." They work kind of like an electric screwdriver, which comes
with all kinds of little tools that make it do different things. For
example, you can insert a screwdriver blade if you want to turn a screw.
You can insert a drill bit if you want to drill a hole. Or you can
insert a sausage grinder if you want to make sausage (just kidding).
Think of Microsoft Word as the electric screwdriver. And think of add-in
templates (with their macros) as the tools that fit into the screwdriver
to make it do different things. (Thanks to Hilary Powers for this
analogy.) If you've used QuarkXPress, you're familiar with XTensions. If
you've used PageMaker, you've seen Plug-ins. Global templates and
add-ins are the same kind of thing.
Once you've found an add-in template (and its macros) that you want to
use, here's how to add it to your system:
1. Put the template into Word's Templates folder. (If you don't know
where that is, you can find out by clicking the "Tools" menu, then
"Options," and then "File Locations." You'll find the location of the
folder on the line labeled "User templates." If you can't see the full
path to the folder, click the "Modify" button.)
2. Click the "Tools" menu (the "File" menu in earlier versions of Word).
3. Click "Templates and Add-ins" ("Templates" in earlier versions of
4. Click the "Add" button.
5. Click the template you want to add.
6. Click the "OK" button.
7. Click the next "OK" button to finish up.
(Note: If your macro security level is set to high, you may need to
change it to medium or low before you can use the template and its
macros. You can do this by clicking "Tools," then "Macro," and then
"Security." You may want to read more about this in Word's Help file or
check with your system administrator before proceeding.)
Once you've added the template, you may see new menu items or toolbars
on your Word screen that run the macros included with the template (be
sure to read any accompanying documentation). Or, you may need to run
the macros like this:
1. Click the "Tools" menu.
2. Click "Macro."
3. In Word 97 or later, click "Macros."
4. Click the name of your macro to select it.
5. Click the "Run" button.
Before using any add-in template and its macros, please heed these
* Make sure the template comes from a reliable source.
* Make sure the macros you want to use were created for the version of
Word you are using. Macros created for Word 97 and later versions will
not run in earlier versions, and macros created for earlier versions may
not work in later versions. Also, later versions of Word have certain
features that earlier versions don't, so a macro that uses features
specific to Word 2000 won't run in Word 97.
* Before using a macro on a real document, test it on a backup copy of
the document to *make sure* it does what you need it to do.
If you have helpful hints or other comments you'd like to share in
Editorium Update, we'd be happy to consider them for publication. Please
email them here: mailto:firstname.lastname@example.org
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