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Editorium Update: Compressed Word Spacing
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The Editorium
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Oct 31, 2001 06:58 PST
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EDITORIUM UPDATE
Tips for Publishing Professionals Using Microsoft Word
October 31, 2001
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COMPRESSED WORD SPACING
By Jack M. Lyon (mailto:edi-@editorium.com)
If you've tried using Microsoft Word to produce decently justified text,
you've seen the problem: Word justifies text by expanding rather than
compressing space between words, which leads to "spacey" typesetting.
That's why I created our WordSetter program, which lets you adjust word
spacing according to your taste:
http://www.editorium.com/14000.htm
However, it turns out that you *can* make Word (97, 98, 2000, 2001, and
2002) compress word spacing (although without adjustment) by changing a
deeply buried option. Using this option *greatly* improves typographic
quality. Here's how to set it:
1. Click the "Tools" menu ("Edit" in Word 2001).
2. Click "Options" ("Preferences" on a Macintosh).
3. Click the "Compatibility" tab.
4. Put a check next to the option labeled "Do full justification like
WordPerfect 6.x for Windows."
Now, as you type in justified text (Format > Paragraph > Alignment >
Justified), you'll see the word spacing compress automatically as it
would in a dedicated typesetting program (or WordPerfect, of course).
What joy! What rapture!
Microsoft's Knowledge Base describes the option like this:
"To achieve full justification, WordPerfect compresses the spaces
between words while Word expands them. This often results in different
line breaks and leads to different page breaks. To implement the
WordPerfect justification method, select 'Do full justification like
WordPerfect 6.x for Windows' in the Options list."
This option was created to preserve line formatting when opening a
WordPerfect document in Word, but it's far more important than that. It
actually makes it possible to do fairly decent typography in Microsoft
Word. Evidently Microsoft missed this point (or didn't want to admit
WordPerfect's superiority in this regard).
While you're looking at the "Compatibility" tab, put a check next to the
option labeled "Don't expand character spaces on the line ending
Shift-Return." Then if you break a line with a soft return
(SHIFT+ENTER), the line will still be properly justified. Otherwise, the
spaces in the first half of the broken line will expand broadly,
justifying the line clear to the margin. Bad, bad, bad.
Even after you've set these options, justification may not look quite
right on your screen, especially at the ends of lines, since Word
doesn't render everything perfectly. When you print your document,
however, you'll see the justified text in all its glory.
Word's Compatibility tab includes other options you might want to
explore if you're doing typesetting with Word, including:
* Don't center "exact line height" lines
* Don't add extra space for raised/lowered characters
* Suppress "Space Before" after a hard page or column break
You can learn more about these and other options in the Microsoft
Knowledge Base article here:
http://support.microsoft.com/support/kb/articles/Q288/7/92.ASP
There are other things you'll need to adjust if you want to do
typesetting in Microsoft Word, but we'll leave those for another day.
I can't take credit for "discovering" the option to "Do full
justification like WordPerfect 6.x for Windows." I learned about it from
Woody's Office Watch, a great email newsletter about the quirks of
Microsoft Office. Woody and friends can't take credit for it either,
though; they learned about it from one of their subscribers, Dermod
Quirke, to whom we are now all indebted. You can read their article (and
sign up for the newsletter) here:
http://www.woodyswatch.com/office/archtemplate.asp?v6-n40
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Editorium Update (ISSN 1534-1283) is published by:
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