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Editorium Update 2007/09/13: Deleting Multiple Bookmarks
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The Editorium
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Sep 13, 2007 09:29 PDT
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EDITORIUM UPDATE
Tips for Publishing Professionals Using Microsoft Word
September 13, 2007
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CONTENTS
Feature Article: Deleting Multiple Bookmarks
Readers Write: Bill Rubidge on "The Need for Speed"
Resources: PDF XChange Viewer
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DELETING MULTIPLE BOOKMARKS
By Jack M. Lyon
Bookmarks in a Word document are useful for many things, such as, well,
marking your place, marking ranges for index entries, and marking text
for cross-references. But they can also get in the way--for example, if
you've finished editing a document for a client and have several dozen
bookmarks you've created but now need to delete, or if you're getting
ready to import a Word document into QuarkXPress or InDesign, which
don't like bookmarks.
The usual procedure for deleting bookmarks is to click Insert >
Bookmarks, select a bookmark, and click the Delete button--over and over
and over again, since Word won't let you select more than one bookmark
at a time.
The solution? A trusty macro, of course. Here's a simple one that will
delete all the bookmarks in a document:
Dim aBookmark
For Each aBookmark In ActiveDocument.Bookmarks
aBookmark.Delete
Next
If you don't know how to use such macros, you'll find instructions here:
http://lists.topica.com/lists/editorium/read/message.html?mid=1706922855
But what if your client included bookmarks that you don't *want* to
delete? What if the only bookmarks you want to remove are the ones *you*
created? Well, if you've started those bookmarks with a unique
identifier, such as your initials, the solution is easy. For example, my
initials are JML, so I name my bookmarks something like this:
JMLchapter12
JMLsection14
Then, when I'm finished editing, I run the following macro to delete
them:
Dim aBookmark
For Each aBookmark In ActiveDocument.Bookmarks
If Left(aBookmark.Name, 3) = "JML" Then
aBookmark.Delete
End If
Next
Just put your own initials in the macro in place of "JML" or use some
other unique code such as "zzz" (yes, the macro is case-sensitive).
Bookmarks deleted; problem solved.
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READERS WRITE
After reading "The Need for Speed" in the June 14 newsletter, Bill
Rubidge wrote:
One suggestion I would add, since it is so basic, is "Learn to use the
keyboard whenever possible, rather than the mouse. And I'm not
necessarily suggesting learning and memorizing the keyboard
commands--I'm just suggesting using the keyboard Alt keys to access the
Word menus and move through them to the command you want and would
otherwise access via numerous mouse moves and clicks. Once you display
the keyboard commands (use the options to do this), learning to use the
keyboard instead of the mouse is pretty quick."
Many thanks to Bill. If you have questions, hints, or comments you'd
like to share, please send an email message here:
mailto:edi-@editorium.com
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RESOURCES
PDF XChange Viewer
I've long used Adobe Reader to view PDF files:
http://www.adobe.com/products/acrobat/readstep2.html
Unfortunately, not having the full version of Acrobat, I haven't been
able to annotate PDF files for such things as indexing or typesetting
corrections--until now.
What's changed? I've discovered the free PDF XChange Viewer:
http://www.docu-track.com/downloads/users/
The Docu-Track website says you can use the program to "View, Print,
Export Text & Images, and add content to PDF files, type on PDFs in any
font, fill and save forms, and much more!" It also describes the program
as "the free alternative to the Adobe PDF Viewer/Reader--fully featured,
faster, and still free!"
Note that it's "still" free--implying that later it may not be, so you'd
better get it while you can:
http://www.docu-track.com/downloads/users/
If you'd like to share a resource that others might find useful:
mailto:resou-@editorium.com
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HELP WANTED
If you need help with Word, there are actually lots of places to go.
Some of the best include:
The Word-PC List:
http://listserv.liv.ac.uk/archives/word-pc.html
The McEdit list:
http://groups.yahoo.com/group/McEdit/
Microsoft's Word discussion groups:
http://www.microsoft.com/office/community/en-us/FlyoutOverview.mspx#13
(Look in the lower right of the page.)
The Word MVP site:
http://word.mvps.org/
Woody's Lounge:
http://www.wopr.com/cgi-bin/w3t/postlist.pl?Cat=&Board=wrd
But if you can't find what you need in those places, send your question
here:
mailto:he-@editorium.com
I'll put your question in the newsletter to see if some astute reader
knows the answer.
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Your support will help keep Editorium Update alive and kicking. Thanks!
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THE FINE PRINT
Editorium Update (ISSN 1534-1283) is published by:
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