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Editorium Update, 2006/09/27: Deleting Multiple Comments
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The Editorium
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Sep 27, 2007 09:59 PDT
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EDITORIUM UPDATE
Tips for Publishing Professionals Using Microsoft Word
September 27, 2007
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CONTENTS
Feature Article: Deleting Multiple Comments
Resources: Making Word Work for You, by Hilary Powers
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DELETING MULTIPLE COMMENTS
By Jack M. Lyon
While editing in Word, you may use Word's Comments feature (Insert >
Comment) to insert questions for your client--or possibly your client
has used comments to insert questions for you. In either case, there
will probably come a time when you need to remove the comments so the
file can be used for typesetting. But deleting comments one at a time
can be a real pain.
The solution? A trusty macro, of course. Here's a simple macro that will
delete all the comments in a document:
Dim aComment
For Each aComment In ActiveDocument.Comments
aComment.Delete
Next
If you don't know how to use such macros, you'll find instructions here:
http://lists.topica.com/lists/editorium/read/message.html?mid=1706922855
But what if there are comments you don't *want* to delete? For example,
what if the only comments you want to remove are the ones you created?
The following macro will do the trick:
Dim aComment
For Each aComment In ActiveDocument.Comments
If ActiveDocument.Comments(1).Initial = "JML" Then
aComment.Delete
End If
Next
Just put your own initials in the macro in place of "JML" and off you
go--comments deleted; problem solved.
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RESOURCES
Making Word Work for You: An Editor’s Intro to the Tool of the Trade, by
Hilary Powers
ISBN: 978-1-880407-22-6
If you've spent much time in user groups related to Microsoft Word and
freelance copyediting, you're probably familiar with the helpful and
distinctive postings from Hilary Powers, an expert word-whacker and one
of the most respected and successful freelancers I know. When Hilary
talks, people listen. And now for the big news: Hilary has released her
long-awaited book, Making Word Work for You! You can learn more about
the book here:
http://www.the-efa.org/res/booklets.html
Here's the "official" description: "Successful freelance editor Hilary
Powers explains how to get the most out of Microsoft Word when editing
manuscripts on screen. Among the subjects she covers are personalizing
the program and the screen to meet your needs and taste, deploying
Word's custom features, domesticating Track Changes, creating and using
macros and templates, coping with the snares and pitfalls Word users
often encounter, and finding useful resources and program add-ins. With
this guidance, editors can increase their page-per-hour throughput--and
their income."
Making Word Work for You is available from the Editorial Freelancers
Association as a printed booklet and as a downloadable PDF file, both
for a price that is less than a lunch at the food court in the mall. If
your time is worth anything, you *must* read this book. Nobody--and I
mean nobody--understands how to wring productivity out of Microsoft Word
the way Hilary does. Don't wait--get this book *now* and follow Hilary's
advice. You'll be glad you did. You can buy the book here:
http://www.lulu.com/content/1175135
Many thanks to Hilary for providing such a valuable resource.
If you'd like to share a resource that others might find useful:
mailto:resou-@editorium.com
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HELP WANTED
If you need help with Word, there are actually lots of places to go.
Some of the best include:
The Word-PC List:
http://listserv.liv.ac.uk/archives/word-pc.html
The McEdit list:
http://groups.yahoo.com/group/McEdit/
Microsoft's Word discussion groups:
http://www.microsoft.com/office/community/en-us/FlyoutOverview.mspx#13
(Look in the lower right of the page.)
The Word MVP site:
http://word.mvps.org/
Woody's Lounge:
http://www.wopr.com/cgi-bin/w3t/postlist.pl?Cat=&Board=wrd
But if you can't find what you need in those places, send your question
here:
mailto:he-@editorium.com
I'll put your question in the newsletter to see if some astute reader
knows the answer.
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Your support will help keep Editorium Update alive and kicking. Thanks!
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THE FINE PRINT
Editorium Update (ISSN 1534-1283) is published by:
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