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Editorium Update 2008/04/25: IndexDeconstructor
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The Editorium
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Apr 25, 2008 11:22 PDT
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EDITORIUM UPDATE
Tips for Publishing Professionals Using Microsoft Word
April 25, 2008
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CONTENTS
Feature Article: IndexDeconstructor
Resources: wordsnSync
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Indexing in Microsoft Word? Check out DEXter:
http://www.editorium.com/dexter.htm
Indexing in Sky INDEX, CINDEX, or MACREX? Check out DEXembed:
http://www.editorium.com/dexembed.htm
Still working the hard way? Get your work done easier and faster with
Microsoft Word add-ins from the Editorium:
http://www.editorium.com
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Which editing book should I get? There's "Making Word Work for You: An
Editor's Intro to the Tool of the Trade," by Hilary Powers:
http://www.the-efa.org/res/booklets.html
There's also Geoff Hart's "Effective Onscreen Editing":
http://www.geoff-hart.com/home/onscreen-book.htm (electronic version)
http://stores.lulu.com/store.php?fStoreID=1505747 (printed version)
Ooh, ooh, I just can't decide. Wait, I know! I'm getting BOTH of these
wonderful resources--and so should you!
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Got books? Get even more from Waking Lion Press!
http://www.wakinglionpress.com
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IndexDeconstructor
By Jack M. Lyon
I've been writing a lot of macros for indexing lately, and if you ever
need to rework a previously created index, you'll be interested in my
latest creation, IndexDeconstructor:
http://www.editorium.com/indexdeconstructor.htm
IndexDeconstructor turns a previously formatted back-of-the-book index
into a tab-delimited file that can be imported into a standalone
indexing program such as SKY Index, CINDEX, or MACREX.
http://www.sky-software.com/
http://www.levtechinc.com/ProdServ/CINDEX.htm
http://www.macrex.com/
So how could you use IndexDeconstructor?
* Let's say you're doing embedded indexing--by hand (ugh). You've sent
the file to the publisher, who imports it into QuarkXPress, generates
the index in Quark, and sends you back the generated, formatted index as
a Word document for final editing. You'd like to edit the index in your
standalone indexing program, if only you had a way to do that. (And now
you do).
* For whatever reason, a publisher asks you to *expand* an existing
index that exists only in printed form. Your arguments for starting from
scratch fall on deaf ears. So you scan the index, run it through OCR,
open it in Word, make sure the entries are properly styled, and
deconstruct it so you can bring it into your standalone indexing
program.
* A publisher is bringing out a new edition of a large,
long-out-of-print reference book and doesn't want a new index. But all
the page numbers in the book are going to change. You have tools in your
standalone indexing program to help renumber the index locators, if only
you could get the index into the program. (Again, scan, OCR, style,
deconstruct.)
That's a start, but I'm sure there are other possibilities. Any
suggestions you may have would be welcome:
mailto:edi-@editorium.com
IndexDeconstructor is also included as part of DEXembed:
http://www.editorium.com/dexembed.htm
Don't have a standalone indexing program but need to do indexing in
Word? You need DEXter:
http://www.editorium.com/dexter.htm
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RESOURCES
wordsnSync
If you've been reading Editorium Update very long, you'll recognize the
name of Richard H. Adin, who frequently contributes useful tips for the
Readers Write column. Rich has recently released a Microsoft Word
add-in, EditTools, that works very well with those I offer at the
Editorium. His add-in is both useful and ingenious. You'll find it here:
http://www.wordsnsync.com/edittools.php
Rich sent me the following explanation about two specific EditTools
features, and if you're an editor, you'll want to pay close attention:
----------------------------------------
The MultiFile Find & Replace works similar to your MegaReplacer in that
it replaces all instances of a word or phrase in all documents in a
directory. However, MultiFile Find & Replace is complementary to
MegaReplacer. MegaReplacer works when you have a known list of changes
you want to make globally; MultiFile Find & Replace is designed to do
the replacement as you come across it while editing and to do one
replacement at a time.
Smart Highlighter does the typical highlighting. For example, if you
want to highlight "gizmo," it highlights all instances of "gizmo." But
the reason it is "smart" is this: Suppose you come to "Escherichia coli"
in a manuscript. You want to note that you have (1) already seen it
spelled out and that (2) when you come to "E. coli," there is no need to
spell it out. If you select "Escherichia coli" and run Smart
Highlighter, all of the subsequent instances of the following will be
highlighted--
Escherichia coli
E. coli
Escherichia
--giving you visual cues that subsequent instances of "Escherichia coli"
should be changed to "E. coli" and that "Escherichia" has already been
spelled out, as well as that "E. coli" is okay because it has been
previously spelled out.
----------------------------------------
Now, those are both *very* cool features. Imagine this: You're editing
along and come to a misspelled name. You fix it in the current chapter,
but then EditTools fixes it in *all the other chapters,* so when you
open one of them to start working, the misspelling is already fixed!
Yeah, I'll definitely be using that one.
I know what you might be thinking: "How come you're promoting a
competitor's product?" Simple: It's a great product! And Rich has been a
great supporter of mine over the years. Other than that, I'm not getting
anything out of this. So what are you waiting for? Check out EditTools
today!
http://www.wordsnsync.com/edittools.php
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Feed the hungry and test your vocabulary--everybody wins! My high score
is 47. What's yours?
http://www.freerice.org
If you'd like to share a resource that others might find useful:
mailto:resou-@editorium.com
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HELP WANTED
If you need help with Word, there are actually lots of places to go.
Some of the best include:
Allen Wyatt's WordTips:
http://WordTips.VitalNews.com
The Word-PC List:
http://listserv.liv.ac.uk/archives/word-pc.html
The McEdit list:
http://groups.yahoo.com/group/McEdit/
Microsoft's Word discussion groups:
http://www.microsoft.com/office/community/en-us/FlyoutOverview.mspx#13
(Look in the lower right of the page.)
The Word MVP site:
http://word.mvps.org/
Woody's Lounge:
http://www.wopr.com/cgi-bin/w3t/postlist.pl?Cat=&Board=wrd
But if you can't find what you need in those places, send your question
here:
mailto:he-@editorium.com
I'll put your question in the newsletter to see if some astute reader
knows the answer.
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And if you decide to sign up, please do so through that affiliate link.
Your support will help keep Editorium Update alive and kicking. Thanks!
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Editorium Update (ISSN 1534-1283) is published by:
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