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Editorium Update 2008/06/05: The Notes Th
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The Editorium
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Jun 05, 2008 16:01 PDT
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Editorium Update is published by the Editorium, which provides Microsoft
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EDITORIUM UPDATE
Tips for Publishing Professionals Using Microsoft Word
June 5, 2008
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CONTENTS
Feature Article: The Notes That Wouldn't Die
Resources: wordsnSync--again! Because you really should look at it.
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Indexing in Microsoft Word? Check out DEXter:
http://www.editorium.com/dexter.htm
Indexing in Sky INDEX, CINDEX, or MACREX? Check out DEXembed:
http://www.editorium.com/dexembed.htm
Still working the hard way? Get your work done easier and faster with
Microsoft Word add-ins from the Editorium:
http://www.editorium.com
_____________________________________________________
Which editing book should I get? There's "Making Word Work for You: An
Editor's Intro to the Tool of the Trade," by Hilary Powers:
http://www.the-efa.org/res/booklets.html
There's also Geoff Hart's "Effective Onscreen Editing":
http://www.geoff-hart.com/home/onscreen-book.htm (electronic version)
http://stores.lulu.com/store.php?fStoreID=1505747 (printed version)
Ooh, ooh, I just can't decide. Wait, I know! I'm getting BOTH of these
wonderful resources--and so should you!
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Got books? Get even more from Waking Lion Press!
http://www.wakinglionpress.com
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The Notes That Wouldn't Die
By Jack M. Lyon
Editors who use Microsoft Word's revision-tracking feature in documents
with footnotes (or endnotes) have often complained of an annoyance: If
you delete a note (which you should do only by deleting the reference
mark in the text), the reference mark is struck out, but the *text* of
the note itself is *not* struck out. This can be really confusing to
clients who want to review your work:
"I thought we agreed to delete note 47."
"Right! I did delete it."
"Then why is it still there?"
Why Microsoft hasn't fixed this problem in, lo, these many years is
beyond me. But since they haven't, I thought it might be possible to
create a macro that would do the job. So here it is:
Sub NoteMarker()
'Courtesy of The Editorium, www.editorium.com
Dim NumNotes
Dim RevType
Dim n
On Error Resume Next
'Set tracking to on
ActiveDocument.TrackRevisions = True
'Count the notes
NumNotes = ActiveDocument.Footnotes.Count
'Select each note reference and see if it's been deleted
For n = 1 To NumNotes
RevType = "" 'This must be reset each time through
ActiveDocument.Footnotes(n).Reference.Select
RevType = Selection.Range.Revisions.Item(1).Type
If RevType = wdRevisionDelete Then
ActiveDocument.Footnotes(n).Range.Delete 'Delete the note's text
End If
Next n
End Sub
If you don't know how to use such macros, you can learn how here:
http://blog.editorium.com/2001/05/30/using-found-macros/
You should run the macro on a document only *after* you've finished
editing the document and have already deleted note references as needed.
Why? Because the macro looks at each note reference in your document. If
the reference has been deleted, the macro also marks the corresponding
note text as deleted.
Enjoy! (But enjoy responsibly! Always back up your work before running a
macro.)
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RESOURCES
Resources: wordsnSync--again! Because you really should look at it.
If you've been reading Editorium Update very long, you'll recognize the
name of Richard H. Adin, who frequently contributes useful tips for the
Readers Write column. Rich has recently released a Microsoft Word
add-in, EditTools, that works very well with those I offer at the
Editorium. His add-in is both useful and ingenious. You'll find it here:
http://www.wordsnsync.com/edittools.php
Rich sent me the following explanation about two specific EditTools
features, and if you're an editor, you'll want to pay close attention:
----------------------------------------
The MultiFile Find & Replace works similar to your MegaReplacer in that
it replaces all instances of a word or phrase in all documents in a
directory. However, MultiFile Find & Replace is complementary to
MegaReplacer. MegaReplacer works when you have a known list of changes
you want to make globally; MultiFile Find & Replace is designed to do
the replacement as you come across it while editing and to do one
replacement at a time.
Smart Highlighter does the typical highlighting. For example, if you
want to highlight "gizmo," it highlights all instances of "gizmo." But
the reason it is "smart" is this: Suppose you come to "Escherichia coli"
in a manuscript. You want to note that you have (1) already seen it
spelled out and that (2) when you come to "E. coli," there is no need to
spell it out. If you select "Escherichia coli" and run Smart
Highlighter, all of the subsequent instances of the following will be
highlighted--
Escherichia coli
E. coli
Escherichia
--giving you visual cues that subsequent instances of "Escherichia coli"
should be changed to "E. coli" and that "Esherichia" has already been
spelled out, as well as that "E. coli" is okay because it has been
previously spelled out.
----------------------------------------
Now those are both *very* cool features. Imagine this: You're editing
along and come to a misspelled name. You fix it in the current chapter,
but then EditTools fixes it in *all the other chapters,* so when you
open one of them to start working, the misspelling is already fixed!
Yeah, I'll definitely be using that one.
I know what you might be thinking: "How come you're promoting a
competitor's product?" Simple: It's a great product! And Rich has been a
great supporter of mine over the years. Other than that, I'm not getting
anything out of this. So what are you waiting for? Check out EditTools
today!
http://www.wordsnsync.com/edittools.php
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Feed the hungry and test your vocabulary--everybody wins! My high score
is 47. What's yours?
http://www.freerice.org
If you'd like to share a resource that others might find useful:
mailto:resou-@editorium.com
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HELP WANTED
If you need help with Word, there are actually lots of places to go.
Some of the best include:
Allen Wyatt's WordTips:
http://WordTips.VitalNews.com
The Word-PC List:
http://listserv.liv.ac.uk/archives/word-pc.html
The McEdit list:
http://groups.yahoo.com/group/McEdit/
Microsoft's Word discussion groups:
http://www.microsoft.com/office/community/en-us/FlyoutOverview.mspx#13
(Look in the lower right of the page.)
The Word MVP site:
http://word.mvps.org/
Woody's Lounge:
http://www.wopr.com/cgi-bin/w3t/postlist.pl?Cat=&Board=wrd
But if you can't find what you need in those places, send your question
here:
mailto:he-@editorium.com
I'll put your question in the newsletter to see if some astute reader
knows the answer.
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And if you decide to sign up, please do so through that affiliate link.
Your support will help keep Editorium Update alive and kicking. Thanks!
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THE FINE PRINT
Editorium Update (ISSN 1534-1283) is published by:
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